Scoil Mhuire,



Scoil Mhuire,



Safety, Health & Welfare  Policy




Roll No:                           19404F

      Principal:                        Deirdre O’Brien

     Acting Deputy Principal:        Eleanor Dalziel

  Chairperson:                     Majella Roche

Safety, Health & Welfare Policy (Review 2018)


Introductory Statement

In accordance with the Safety, Health and Welfare at Work Act 2005, it is the policy of the Board of Management to ensure, so far as is reasonably practicable, the safety, health and welfare at work of all staff and to protect students, visitors, contractors and other persons at the school from injury and ill health arising from any work activity. The successful implementation of this policy requires the full support and active co-operation of all staff, students, contractors and visitors to the school. It is recognised that hazard identification, risk assessment and control measures are legislative requirements which must be carried out by the employer to ensure the safety, health and welfare of all staff.


The Board of Management of Scoil Mhuire Ballyhooly wishes to ensure that as far as is reasonably practical:


  • The design, provision and maintenance of all places in the school shall be safe and without risk to health.
  • There shall be safe access to and from places of work.
  • Plant and Machinery may be opened safely in so far as is possible.
  • Work systems shall be planned, organised, performed and maintained so as to be safe and without risk to health.

The understanding of the school’s duty of care towards pupils.

The provision of instruction to staff on proper lifting techniques of pupils and dealing with pupil challenging behaviour

The provision of such information, instruction, training and supervision as is necessary to ensure the safety and health at work of all staff.

That risks are assessed and hazards are eliminated or minimised as far as is reasonably practicable.

  • Staff shall be instructed and supervised in so far as is reasonably possible so as to ensure the health and safety at work of its employees.
  • Protective clothing or equivalent shall be provided as is necessary to ensure the safety and health at work of its employees e.g. plastic gloves.
  • Plans for emergencies shall be complied with and revised as necessary e.g. Fire Drills, Critical Incident Management Plan etc

The provision and maintenance of facilities and arrangements for the welfare of all staff at work.

Obtaining where necessary, the services of a competent person for the purpose of ensuring the safety and health at work of all staff e.g. Health & Safety Officer.

  • This statement will be continually revised by the Board of Management as necessity arises, and shall be re-examined by the Board on at least an annual basis.
  • Employees shall be consulted on matters of health and safety via Aladdin.

The reporting of serious accidents to the Health and Safety Authority. (HSA)

  • Provisions shall be made for the election by the employees of a safety representative.

To appoint a competent person to oversee the functions of the Board in relation to Health and Safety.


The Board of Management of Scoil Mhuire Ballyhooly recognises that its statutory obligations under legislation extends to employees, students, to any person legitimately conducting school business, and to the public.

The Board of Management of Scoil Mhuire Ballyhooly undertakes to ensure that the provisions of the Safety, Health and Welfare at Work Act 2005 are adhered to.



The policy represents the Board of Management’s commitment to safety and health, and specifies the manner, the organisation and the resources necessary for maintaining and reviewing safety and health standards. The Board of Management is required to document the school’s health and safety policy and make it available to all employees, outside services providers and Inspectors of the Health and Safety Authority. The Board of Management also considers its duty-of-care in the school and this must be an integral part of any Health and Safety Policy.


Relationship to the Characteristic Ethos of the School

This policy is in keeping with the school ethos of providing a safe and secure environment for learning for all pupils and the wider school community.




With this policy, the school ideally hopes:

-       to create a safe and healthy school environment by identifying, preventing and tackling hazards and their                     accompanying risks

-       to ensure understanding of the school’s duty of care towards pupils

-       to protect the school community from workplace accidents and ill health at work

-       to outline procedures and practices in place to ensure safe systems of work

-       to comply with all relevant health and safety legislation (so far as is reasonably practicable) to include the                     following areas

-       Provision of a safe workplace for all employees – teachers, SNAs, secretary,   

         Caretaker, etc.

-       Ensuring competent employees, who will carry out safe work practices

-       Ensuring safe access and escape routes

-       Ensuring safe handling and use of hazardous substances and equipment

-       Provision of safe equipment including maintenance and use of appropriate guards

-       Provision of appropriate personal protective equipment



Scoil Mhuire , Ballyhooly.




An integral part of a school’s Safety, Health & Welfare Policy is the preparation and display of a Safety Statement


Responsibilities of employer - Board of Management (See Solas December 2005)


-        Provide and maintain a workplace that is safe and do likewise for all machinery and

         equipment etc.

  • Manage work activities to ensure the safety, health and welfare of employees
  • Ensure that risks are assessed and hazards are eliminated or minimized as far as is reasonably practicable
  • Prepare a safety statement and regularly update it, particularly when there have been significant changes or when the risk assessment is no longer valid
  • Provide and maintain decent welfare facilities for employees, including the provision  of a safe place of work in which the risk of assault to teachers is prevented or minimised
  • Prepare and update procedures to deal with an emergency situation and communicate these procedures to employees
  • Appoint a competent person to oversee the functions of the Board in relation to Health & Safety
  • Provide training and information to workers in a format and language that is appropriate, including training on the commencement of employment
  • Report serious accidents to the Health and Safety Authority
  • Consult annually with employees and provide them with information in relation to safety, health and welfare
  • Require employers from whom services are contracted to have an up to date safety statement and recognised qualification and accreditation.  (e.g. painters, contract cleaners, bus companies, etc.


Access To School

Inasmuch as is compatible with the practical layout of the school premises, anyone entering the school premises shall be required to identify themselves to the Principal or the Secretary as relevant before gaining admittance to the school. Any contractor must make direct contact with the Principal before initiating any work on the premises and shall be shown a copy of the safety statement applying to the school and shall agree to its provisions.

While work is in progress, any noise shall be avoided wherever possible during school hours and shall at all times be reduced to the minimum necessary. The contractor and his workmen shall not create any hazard, permanent or temporary, without informing the principal or his nominated agent and shall mark such hazard with warning signs or other suitable protection.

Delivery vans to drive with caution through yard. Access at non play times where possible.


Disclaimer Notice

A notice is pinned on the wall inside the school gates which states that any person using the property or grounds does so at their own risk.

A fire assembly point has been identified and indicated on the wall.


Responsibilities of Employees

Health and safety is everyone’s responsibility. As a worker you have legal duties designed to protect you and those you work with (Solas December 2005).

It is the duty of every employee while at work:


  • To take reasonable care for his/her own safety, health and welfare and that of any person who may be affected by his/her acts or omissions while at work.


  • To co-operate with his/her employer and any other person to such extent as will enable his/her employer or the other person to comply with any of the relevant statutory provisions.


  • To report any dangerous practices or situations that they are aware of to the school safety officer via Aladdin.


  • Not to interfere or misuse any safety equipment at the school to use protective clothing e.g. gloves if necessary.


  • Not to be under the influence of an intoxicant to the extent that they endanger their own or other person’s safety.


  • Not to engage in improper conduct that would endanger himself or herself or anyone else.


  • To attend Health and Safety Training and correctly use any equipment at the school.


  • To report to the Board of Management without unreasonable delay, any defects in plant, equipment, place or work, or system of work, which might endanger safety, health or welfare of which he/she becomes aware.


No person will intentionally or recklessly interfere with or misuse any appliance, protective clothing, convenience or other means or thing provided in pursuance or any of the relevant statutory provisions or other wise, for securing safety, health or welfare or persons arising out of work activities.


Employees using available facilities and equipment provided should ensure that work practices are performed in the safest manner possible (see section 9 of safety, health and welfare at Work Act 2005).


Consultation and Information

It is the policy of the Board of Management of Scoil Mhuire Ballyhooly to consult with staff in preparation and completion of hazard control forms, to give a copy of the safety statement to all present and future staff, and to convey any additional information or instructions regarding health, safety and welfare at work to all staff as it becomes available. Health, safety and welfare at work will be considered in any future staff training and development plans.


Responsibilities of the Safety Officer (BOM)

 (Section 25 Safety, Health and Welfare at Work Act 2005)


 The Safety Officer has the right to:

  1. Represent the employees at the place of work in consultation with the employer on matters in relation to Health and Safety.
  2. Inspect the place of work on a schedule agreed with the employer or immediately in the event of an accident, dangerous occurrence of imminent danger or risk to the safety, health and welfare of any person. 
  1. Receive appropriate training.
  1. Investigate accidents and dangerous occurrences.
  2. Investigate complaints made by employees. 
  1. Accompany an inspector carrying out an inspection at the workplace. 
  1. Make representations to the employer on matters relating to safety, health and welfare. 
  1. Make representations to and receive information from an inspector. 
  1. Consult and liaise with other safety representatives in the same undertaking.


Carrying Out of a Risk Assessment


Each year, the Board of Management should carry out a risk assessment, identifying hazards, assessing the risks and specifying the actions required to eliminate or minimize them. See Appendices 3,4 & 5 .

They will enlist the help of the teachers, safety officer, safety representative, caretaker, secretary and other relevant parties to carry this out. Hazards may include physical, health, biological, chemical and human hazards. Using the HSA format from their publication ‘Guidelines on Managing Safety, Health and Welfare in Primary Schools’ available on http://www.hsa.ie/eng/Education/


Guidelines_on_Managing_Safety_Health_and_Welfare_in_Primary_Schools.pdf will assist the recording of the whole process. Please refer to Part 2, Pages 18-110. Templates provided. 

As part of the general approach to safety, other policies & practices which have a bearing on safety, health and welfare have been put in place and communicated to employees, pupils, parents and others using the premises. These include Acceptable Usage (AUP), Anti-bullying, Child Protection, Code of Behaviour, Critical Incident Management Plan, Relationship & Sexuality Education (R.S.E.), Special Educational Needs, Substance Use Policy and Vetting (Garda Clearance). This is not an exhaustive list. These policies are monitored and updated regularly. Also, a school environment audit is carried out annually in January/February also using the HSA format from their publication ‘Guidelines on Managing Safety, Health and Welfare in Primary Schools’ available on http://www.hsa.ie/eng/Education/Guidelines_on_Managing_Safety_Health_and_Welfare_in_Primary_Schools.pdf - refer to Part 2, Pages 5-8.


Health and Safety are considered when any policy/plan is being drawn up e.g. PE, Visual Arts, etc. The duty of care is also considered in all areas and aspects of school life.


The Staff Representative (Staff) 

The Safety Representative represents the employee at the place of work in consultation with the Safety Officer on matters in relation to Health and Safety.



Hazards shall be divided into two categories. Those which need to be rectified will be dealt with as a matter of urgency. Those that cannot will be clearly indicated and appropriate procedures listed beside them. All hazards shall be eliminated in so far as resources and circumstances allow.

The following hazards (in so much as can be identified) are considered by the Board of Management to be a source of potential danger and are brought to the attention of all concerned.


  1. Main gate
  2. Side gate
  3. Wet hallways
  4. Trailing leads
  5. Typewriters, Computers
  6. Paper Cutter /Scissors/Knives/Shredder /Guillotine
  7. Projectors
  8. Fuse Board
  9. Electric kettles
  10. Dishwasher
  11. Microwave
  12. Toaster
  13. Cooker
  14. Fridge
  15. Boiler house
  16. Ladders
  17. Protruding units and fittings
  18. External store to be kept locked
  19. Fencing and walls around perimeter of school
  20. Low flower beds
  21. Steps
  22. E. Shed / Store
  23. Icy surfaces on a cold day
  24. Windows opening out
  25. OT Playground/Climbing Frame


To minimise these dangers the following safety/ protective measures must be adhered to  


  • Access to and operation of plant/equipment is restricted to qualified members of the staff, whose job function is that of running, maintaining, cleaning and monitoring particular items of plant in the course of their normal duties. Copies of this Safety Statement will be sent to all contractors prior to contract by the Principal/Board of Management. Any other contractors entering the school must be shown a copy of the schools Safety Statement and shall adhere to its provisions.


  • Where applicable Board of Management will ensure that members of the staff will have been instructed in the correct use of plant, machinery and equipment.


  • All machinery and electrical equipment is to be used in strict accordance with the manufactures instructions and recommendations and fitted with adequate safeguards.


  • Precautionary notices, in respect of safety matters are displayed at relevant points.


  • Ladders must be used with another person’s assistance.


  • Avoid use of glass bottles where possible by pupils. All staff to remove broken glass immediately on discovery.


  • Board of Management will check that floors are clean, even, non-slip and splinter-proof.


  • NB All staff will check that PE equipment is stacked securely and in positioned so as not to cause a hazard.


  • All staff to check that all PE and other mats are in good condition.


  • An annual routine for inspecting furniture, floors, apparatus, equipment and fittings is the responsibility of all the staff, Board of Management Safety Officer and Staff Safety Representative.


  • Check that there are no uneven/broken/cracked paving slabs. Caretaker under Board of Management.


  • Will check that roofs, guttering, drain pipes etc as far as can be seen are sound and well maintained. Board of Management Safety Officer.


  • All staff check that manholes are safe.


  • All staff within reason to check that all play areas are kept clean and free from glass before use.


  • All staff to check that outside lighting works and is sufficient.


  • All staff to check that inside lighting works and is sufficient and that all sockets function.


  • Check that all builder’s materials, caretakers’ maintenance equipment, external stores etc are stored securely. Principal and Board of Management Safety Officer.


  • All staff must have a recycling bin and empty whenever it is full. All staff must also be provided with a refuse bin which will be emptied by the cleaner.  




To ensure the continued welfare of the staff and children, toilet and cloakroom areas are provided.


Members of staff are reminded:


  • A person who is under medical supervision or on prescribed medication and who has been certified fit for work, should notify the school of any known side effect or temporary physical disabilities which could hinder their work performance and which may be a danger to either themselves or their fellow workers. The school will arrange or assign appropriate tasks for the person to carry out in the Interim.


  • Staff, parents/guardians and students are not allowed to attend the premises or carry out duties whilst under the influence of illicit drugs or alcohol. Any person found breaking this rule will be liable to disciplinary action.


Visual Display Units:


It is the policy of the Board of Management of Scoil Mhuire Ballyhooly that the advice contained in the guidelines on the safe operation of visual display units, issued by the Health and Safety Authority be carefully followed. Any up-to-date information regarding hazards relating to the use of VDU’s will be studied and recommendations and directives implemented.




  1. Emergency contact procedures:


-      Contact details are updated annually by the secretary.  The contact details are kept on Aladdin and each class teacher can               access their own class information on Aladdin.  A hard copy of all classes is kept and stored in the office.


  • Arrangements are in place to contact parents/guardians in case of an emergency and details for contact are requested from the initial enrolment of each child and

      recorded on their application for entry to the school.


  • Parents are asked to inform the school in the event that any details have changed.


  • A copy of staff emergency contact details ICE are kept in the Critical Incident Management Plan and are also kept in the office.


  • The Principal, Deputy Principal and secretary all have access to all records on Aladdin.


  1. Fire:


                Fire Drill and School Evacuation Procedures


  • The Board of Management will ensure that an adequate supply of fire extinguishers, suitable for the type of fires likely to occur in each area, is available, identified and regularly serviced by authorised and qualified persons. Each fire extinguisher shall have instructions for its use.


  • Regular fire drills shall take place at least twice a term – one advised and one unadvised and an assessment is then carried out by the Safety Officer.


  • Fire alarms shall be clearly marked.


-       Smoke detectors are in place.


-       Fire blanket is located in the cookery room.


  • Signs shall be clearly visible to ensure that visitors are aware of exit doors and routes.


  • All doors, hallways, and entries shall be kept clear of obstruction and shall be able to be opened at all times from within the building. Each teacher who has an exit window / door in her classroom must ensure it is kept clear.


  • Main door exit to be free of obstruction.


  • Assembly areas are designated for each room and the locations specified.


  • Exit signs shall be clearly marked.


  • The school revises the procedures on an annual basis and informs new staff and pupils of these emergency procedures.


  • Those leaving the building should let somebody know.


  • All electrical equipment such as computers, interactive white boards etc are kept on safe structures within the school classrooms and leads are stored away safely.


  • All electrical equipment shall be left unplugged when unattended for lengthy periods and when the building is empty. Teachers are responsible for their own classroom. The Secretary/Principal/last Staff Member, as appropriate, is responsible for the office. Staff room is every teacher’s responsibility. Cleaner to check when cleaning.


  • Post holder shall be responsible for fire drills and evacuation procedures.


  • Munster Fire & Safety check the school and equipment annually and all recommendations made by him/her have been implemented.


  • Munster Fire & Safety check the fire alarm annually and all recommendations made by him/her have been implemented.


  1. Incident Report forms are used to record all serious accidents in the yard. The

        Principal / Deputy Principal is notified immediately should any accident be recorded. See Appendix 1.  A follow up phone call to         the parents is also required. 


  1. We recognise that a report must be made by the Safety Officer to the HAS in respect

         of the following types of incident See Appendix 2


  1. An accident causing loss of life to any employed or self employed person if sustained in the course of their employment.


  1. An accident sustained in the course of their employment, which prevents any employed or self-employed person from performing the normal duties of their employment for more than 3 calendar days not including the day of the accident.


  1. An accident to any person not at work caused by a work related activity, which causes loss of life or requires medical treatment.


  1. Critical Incident Management Plan:


Scoil Mhuire Ballyhooly recognises the procedures within the policy covering Critical Incident Management and through Board of Management and Designated Liaison Person (Principal) and the deputy DLP (Deputy Principal.)  A copy of this and relevant accompanying information is available in the Critical Incident Management Plan folder located in the office.


Reaction at such incidents will be responded within these guidelines, which are communicated to all staff members to ensure a uniform response.


  1. Emergency Closure


In the event of an emergency closure during a school day, parents will be informed and members of staff will remain in school with the children until they are collected.


In the event of an emergency closure outside of school times, the school will do its utmost to contact parents/guardians/staff by text / email / or by whatever means possible on any given occasion. 


National School Closures are communicated by the Department of Education & Skills and passed on by whatever means possible.



Health Issues


Enrolment Form:


There is a section allowing parents to identify any allergies / illnesses of the applicant. The school discusses with any concerned parent how accidents/illnesses are dealt with if the individual child requires specific attention.


If your child develops a condition / allergy following enrolment please communicate to the school in writing as soon as possible after diagnosis.


Managing Specific Health Issues:


Staff are made aware of the health issues in relation to certain pupils by the Principal and / or previous class teacher at a staff meeting or on a one to one basis.  Information is communicated to the substitute teacher by the Principal or by a member of the ISM team.


Administration of Medication :


  • Refer to the Administration of Medicine Policy.
  • Guidelines detailed in the administration of medicines policy, and required permission from parents/ guardians are used in the event that medicine must be administered to a pupil during the school day.
  • Healthcare Plan for a Student with a chronic condition are completed and signed by the parents / guardians and stored in a secure location in the office.
  • All administration of medication is documented.
  • All medication is kept in a secure location and used only by trained and authorised personnel.
  • In the incidence of an epi-pen being needed a demonstration must be given annually to all staff members. Training is provided by the Board when a specific care need arises in the school.


First Aid:


  • It is the policy of the Board of Management of Scoil Mhuire, Ballyhooly that a member of staff shall be trained to provide First Aid to staff and pupils. Training was carried out in 2015 / 2016.  In accordance with HSA best practice First Aid Refresher Training will be delivered on a two year cycle.


  • In the event of administering first aid, procedures are kept in line with current guidelines.


  • Parents are contacted immediately if an accident or illness requires further attention.


  • In the case of an emergency, an ambulance is contacted and a member of staff accompanies the child to the hospital in the event that parents/ guardians cannot be contacted.


  • The teacher will stay with the pupil and monitor the situation until he/she is collected. Contact details of calling Gardai, ambulances, local doctor, hospital etc are on display in the office.


  • The First Aid box is located in the reception area.


Post Holder will see that there will be maintained in the school a properly equipped First Aid Box available to staff at all times containing:


  • Sticking plasters
  • Anti-histamine for Stings, etc.
  • Tape
  • Antiseptic cream
  • Cotton Bandage
  • Cream for First Aid treatment of Burns
  • Antiseptic Wipes
  • Scissors
  • First Aid Chart


Disposable gloves must be used at all times in administering First Aid


Infectious Diseases:


It is the policy of the Board of Management of Scoil Mhuire Ballyhooly that all infectious diseases shall be notified and steps taken to ensure the safety of staff and students against all such diseases. The Board of Management will endeavour to minimise the risk by adherence to sound principles of cleanliness, hygiene and disinfection and have provided disposable gloves for use in all First Aid applications, cleaning tasks, etc.

Toilets and washrooms shall be provided at all times with an adequate supply of water, soap, towels / hand driers and a facility for the safe disposal of waste.


  • In the interest of Health, Safety and Welfare to pupils and staff, if a child has a contagious illness, parents are asked to notify the school immediately and to keep the child at home until completely recovered


  • In the event of a high percentage of children becoming ill with a contagious ailment it is at the discretion of the Board of Management to close the school.


  • Procedures to deal with illnesses and contagious infections such as rubella, chicken pox etc, are detailed in the “Infectious Diseases in the Primary School: Health Service Executive (HSE) guidelines.


Head Lice:


  • Parents are asked to inform the school in the event that head lice are detected in their child/ children’s hair. In the event of an outbreak, the principal is notified and a text is sent to all parents/guardians in the school. Please refer to 




Healthy Eating:


Refer to the Healthy Eating Policy.



Clothing / Protection:


Children are advised to wear seasonally appropriate clothes e.g. coat during winter months. Using sun protection e.g. children are encouraged to apply sunscreen during hot weather and during school outings. 


Helmets, shin guards and gum shields are to be used for sports when appropriate e.g. hurling, etc. 


Appropriate footwear must be worn at all times. 


Mobile Phones :


In the interest of your child’s health & safety phones are not allowed in Scoil Mhuire by pupils.


Staff phones should be switched off during school tuition time.




CCTV is installed in Scoil Mhuire Ballyhooly


-               cameras are installed externally – at the front, back and sides of the school

-               cameras are not installed internally


These CCTV systems may record images of staff, students and members of the public who visit the premises.


The viewing station is in the main school office.




There is an adequate supply of drinking water in the school for staff and pupils. 

Children are encouraged to bring in an adequate supply of drinking water to drink during the day and to fill if necessary.



All incidents, no matter how trivial and whether to employees or to students or to members of the public must be reported immediately to the person responsible for the hazard identified in the Statement or in the event that the accident/incident occurs in any other place to which that paragraph dealing with hazards does not relate to the Safety Officer. This is necessary to monitor the progress of safety standards and to ensure that the proper medical attention is given where required.


Assembly and Dismissal of Pupils :


  • Children assemble in their class line for collection at 9.20 am by class teacher. They line up after each break and the teacher/teachers on yard duty accompany them into the school.  


  • At the end of the school day children in the infant classes are collected from their classroom by a designated responsible adult.


  • Older children walk home with permission or wait inside the school gate for collection by an adult/parent/guardian.


  • The teacher on yard duty or any other teacher available accompanies any children who haven’t been collected to the office where a phone call is made to their parents / guardians.




  • Pupils leaving the school premises during the day e.g. due to a dental or doctor’s appointment are asked to bring a note or parents may contact the secretary by phone. The parent/ guardian /designated responsible adult must collect the child at the office and sign them out before the child will be permitted to leave the school building and on their return they must be signed back in.


Ensuring Pupils Safety:


  • All parent/guardians/carers in the interest of safety must obey all traffic signs i.e. pedestrian crossing, bus stop, speed limit, yellow box, etc.


  • Parking - Those parents / guardians parking on the street are advised to accompany children to and from the school premises. Parents are requested to set down rather than park where possible. It is possible to drive into the church yard on one access point, set down and exit on the other access point.


  • Footpaths - footpaths should be accessible to all children arriving and departing the school and the area immediately in front of the gate should be cleared once your child is dropped / collected.


Supervision of Pupils


A supervision rota for yard duty is drawn up monthly and is posted on Aladdin, clearly displayed in the staff room, in the reception area and also in the office.  


If a teacher is absent due to illness  and in the case of the first day of uncertified sickness / certified sickness the class maybe divided among some or all of  the teachers depending on class size and / or may be supervised by Principal / SET until a substitute is obtained.


When a teacher is absent due to a course day, the children maybe divided among some or all of the teachers depending on class size and / or may be supervised by Principal / SET. 


Incident / Accident Book


Serious incidents must be recorded on Incident Report Sheet which are available in Green Folder in the office and the principal and parents must be informed. See Appendix 1.


The member of staff on yard duty will write the report in the event of a serious accident or incident. This record will be kept in the school incident file in the office. A follow up phone call will be made where a member of staff will make contact with the parents.   


Code of Behaviour and Anti Bullying Policy:


Refer to Code of Behaviour and Anti- Bullying Policy for dealing with behaviour, which causes a risk to others. Behaviour incidents are logged in the Behaviour Misdemeanour Folder which is kept in the office. 


Child Protection Issues:

Allegations or suspicions of child abuse are dealt with in accordance with the Guidelines set in the Child Protection Procedures for Primary and Post Primary Schools 2017. Scoil Mhuire, Ballyhooly, adheres to the Child Safeguarding Statement and Child Safeguarding Risk Assessment Statement. Both are on display throughout the school and made available to all staff members including substitute personnel. All staff undertook Tusla training module & online training offered by PDST.


The Principal is the DLP and the Deputy Principal is the DDLP and in the absence of this personnel the next most senior staff members take on the role.

The school adheres to the requirements of the Garda Vetting legislation and relevant DES circulars in relation to recruitment and Garda Vetting.


School Tours


  • On enrolment parents / guardians sign permission for their children to attend

incidental excursions.


  • Prior to the trip teachers contact the site of the tour and discuss any safety concerns.


  • Teacher brief the children on safety aspects of the trip on the days prior to the trip.


  • A note outlining the itinerary, cost, appropriate clothing and any other safety concerns is sent to parents prior to going on tour. Permission slips are also attached these must be returned to the class teacher prior to the tour.


  • Teachers regularly carry out head counts e.g. getting on and off the bus, changing location, before bus departs, after lunch, toilet breaks, etc. Pupil teacher -ratio can vary as it is dictated by the needs in the class.


  • Teachers ensure all children are wearing their seat belts prior to bus departing each location.



Safety, Health & Welfare Issues STAFF


Working Environment:


Every effort is made to ensure that all staff can work in a reasonably comfortable and safe environment. Although we recognise that improvements can be made on an ongoing basis due to the ever-changing school environment, and equipment within the school itself, the Board of Management work with staff to ensure that areas such as ventilation, light, chairs, desks etc are matters addressed on a regular basis through the Annual School Audit (Appendix 3). The school also applies to the Dept. of Education and Skills for any major works to be addressed within the Emergency Works Scheme which allows matters of a larger scale e.g. toilets, ESB supply that may relate to the issue of Health and Safety to be addressed and rectified.


The school endeavours to maintain a high standard in its ‘duty of care’ to all staff by encouraging a positive and safe environment and taking precautions to ensure that this exists e.g. clear signs, planned evacuation procedures etc




A Staffroom separate from the work area is provided, where tea and lunch breaks may be taken. Staff must co-operate in maintaining a high standard of hygiene in this area.

A high standard of hygiene must be achieved at all times. Adequate facilities for waste disposal must be available. An adequate supply of water, hand dryers, towels and soap and sanitary disposal facilities must be available.




It is the policy of the Board of Management of Scoil Mhuire Ballyhooly that the school is a non-smoking area to avoid hazard to staff and pupils of passive smoking.  It is both the law and also school policy that the school is a no smoking area.




It is the policy of the Board of Management of Scoil Mhuire Ballyhooly that every attempt will be made to avoid the creation of slippery surfaces. The washing of floors shall be conducted, as far as is possible, after school hours to eliminate as far as possible, the danger of slipping. Where floors are wet, warning signs regarding wet floors shall be used.


School Yard


Attention is drawn to the possibility of outside yards and surfaces being affected by frost in cold weather.  Those who arrive first must start to spread the salt on the yards to ensure safety for all. 


Working Alone:


Ideally, staff should not work alone in Scoil Mhuire Ballyhooly as there are risks involved such as assault, accident or sudden illness.


  • If you arrive at school outside of normal school hours and find that another colleague is already in the school building please let them know that you are on site.



  • If you are about to leave the school building and just one or two other colleagues are remaining on site please let them know that you are going.


If you do choose to work alone in the school, you are requested to take the following precautions:


  • If possible carry a mobile phone with you.
  • Lock the doors and close the windows to prevent intruders.
  • Do not work at heights, on a ladder /chair/table.
  • Know the location of your nearest fire exit and how to open it in an emergency.
  • Know the location of the nearest first aid kit.
  • Do not go into attics or any space in which you might become trapped.
  • If you arrive at the school and find any sign of intruders, do not enter the building. Instead call the gardaí.
  • If you become aware of intruders or vandals do not challenge them, instead call the gardaí.


You should not work alone if you know that you have a medical condition that might cause you to become incapacitated or unconscious. Also when working alone do not attempt any tasks which have been identified as medium or high risk or which common sense tells you are potentially hazardous given your own level of expertise and the nature of the task.



Garda clearance :


  • The school adheres to the requirements of the Garda Vetting legislation and relevant DES circulars in relation to recruitment and Garda Vetting.
  • All parent volunteers must be Garda vetted in order to participate in any school activities.


 Positive Staff Relations :


  • Refer to ‘Working Together. Procedures and Policies for Positive Staff Relations. INTO 2000 and the CPSMA Management Board Members’ Handbook
  • Practices to support positive staff relations in the school include

-           Internal communication board, staff meetings, circulation of minutes, emails

-           Process of decision-making – insofar as is possible, staffed are called upon to make decisions on the basis of consultation                 and consensus within the school community e.g. adoption of school plans

-           Effective school policies and procedures – all teachers are aware and have a soft copy of school plans, policies, practices                 and procedures

-           Mutual respect

-           A sense of fairness

-         Informal meetings and communication e.g. outings, positive news texts etc.

-          Staff are made aware of the procedures to address cases of adult bullying/ harassment or to initiate a grievance procedure              at staff meetings, informal meetings, emails from Principal, through access to policies and reminders to read policies. These            procedures are as follows:

-          Stage 1 – Decide to address the problem

-          Stage 2 – Informally address the problem

-          Stage 3 – Involvement of the Principal and/or Chairperson of the Board of Management 

-          Stage 4 - Referring the matter to Board of Management for further investigation


Assaults on Teachers/School Employees:


-           See CPSMA Management Board Members’ Handbook o Practices that create and maintain a culture where acts of violence               are not tolerated include

-           Good practice for the conduct of communication between home and school 10

-           Admitting parents/visitors to the school e.g. dropping children in the morning, collecting early, ‘appointment-only’ meetings

-           Arrangement and facilitating parent-teacher meeting

-           A detailed Code of Behaviour which is available online for all to view

-           Clear complaints procedure in place

-           Parents should always go to the class teacher first. In most cases, things can be resolved at this level. The teacher will                     inform the principal of any serious complaints

-           At this stage, if a parent feels that the issue has not been resolved, they are welcome to make an appointment with the                   principal to discuss the matter

-           If they still feel unhappy with the outcome, you can then bring your concerns to the Board of Management of the school. In             order to do this, the concerns must be put in writing and addressed to the Chairman of the Board of Management


In the event of an incident occurring, the procedures outlined below should be followed


  • The incident should be immediately reported to the Principal. All staff are encouraged to then debrief with a trusted colleague of their choice. The details of the incident are recorded by the teacher in their own notes and the Principal in her notes
  • Where necessary, immediate medical assistance should be sought
  • The matter should be reported to the Gardaí, where appropriate. The report would normally be made by the teacher who was assaulted. However, the Principal may also report it .
  • The Board of Management should be notified of the incident and where necessary, an emergency meeting of the Board should take place. The Board should notify its legal advisers of the assault. The Board’s insurance company should also be notified.
  • Where the assault is by a pupil the matter should be dealt with in accordance with the school’s Code of Behaviour and as provided for in Rule 130(5) of the Rules for National Schools.
  • Repeatedly aggressive pupils should be referred to, with the consent of the parents, for psychological assessment in order to assess the pupil’s social and emotional needs and to determine how these can be best met.
  • Where the assault is committed by a parent/guardian, the parent/guardian should be immediately instructed in writing not to make direct contact with the teacher/school pending full consideration of the matter by the Board.


Subsequently, the Board should correspond with the parent/guardian stating:


-           That the Board considers the matter unacceptable

-           What action the Board intends to take

-           Outlining what pre-conditions before access to the school is restored

-           Applications for leave of absence, in relation to a member who has been assaulted, should be forwarded to Primary                         Payments Section of the Department of Education & Skills

-           Where an employee’s personal property is damaged in the course of an assault, compensation for its replacement value                   may be paid by the Board of Management under their Insurance Policy

-           Employees work in a reasonably comfortable and safe environment that is well heated and ventilated, appropriately lit,                   suitable chairs etc. 

-           There are safeguards in place for pregnant staff members e.g. they are notified immediately in the event of an infectious                 disease and encouraged to seek immediate medical advice on how to proceed.

-         The caretaker is provided with appropriate safety gear on request


Procedures followed by the cleaners include

-           Vacuum cleaner leads not trailing on the floor 

-           Safety signs clearly visible – wet floors.


Training Requirement:


-           Manual Handling :  SNAs received training in manual handling in 2017 / 2018.

-           Lifting heavy equipment  training has not been delivered to the staff.

-           Fire Safety : Representative from Munster Fire and Safety provides training to the staff on how to use the fire                                 extinguishers.

-           First Aid :  Re- fresher training is required after two years.


Equipment and materials


Constant Hazards:


Machinery, Kitchen equipment, Electrical appliances.

It is the policy of the Board of Management of Scoil Mhuire Ballyhooly that machinery, kitchen equipment and electrical appliances are to be used only by competent and authorised persons. Such appliances and equipment will be subject to regular maintenance checks.



Electrical Appliances:


Arrangements will be made for all appliances to be checked on a regular basis at least annually by a competent person (i.e.) maintenance person, the supplier or his agent.

Before using any appliance the user should check that:


  • All safety guards which are a normal part of the appliance are in working order
  • Power supply cables/leads are in tact and free of cuts or abrasions.
  • Unplug leads of appliances when not in use.
  • Suitable undamaged fused plug tops are used and fitted with the correct fuse.
  • Sockets not overloaded.
  • Follow official guidelines issued by the Health and Safety Authority.
  • Ladders and any other equipment associated with school maintenance stored in a safe area i.e. the locked outside store room and is not accessible to children. Designated teaching staff, board members, parent association members, cleaners and the caretaker have access to this




It is the policy of the Board of Management of Scoil Mhuire Ballyhooly that all chemicals, photocopier toner, detergents etc be stored in clearly identifiable containers bearing instructions and precautions for their use and shall be kept in a locked storage cupboard, and protection provided to be used when handling them (Secretary  /Cleaner/Principal where appropriate).


Broken Glass:


The Board of Management of Scoil Mhuire Ballyhooly shall minimise the danger arising from broken glass. Use of glass bottles by students must be avoided where possible.  Any broken glass must be immediately reported to any staff member and cleared up.


Success Criteria of Safety, Health and Welfare Policy


The policy will be successful if it has


-               Created of a safe and healthy school environment by identifying, preventing and tackling hazards and their                                     accompanying risks

-               Ensured understanding of the school’s duty of care towards pupils

-               Protected the school community from workplace accidents and ill health at work

-               Outlined procedures and practices in place to ensure safe systems of work

-               Complied with all relevant health and safety legislation (so far as is reasonably practicable) to include the following areas o Provision of a safe workplace for all employees – teachers, SNAs, Secretary, Cleaner, Caretaker, etc.

 -              Ensuring competent employees, who will carry out safe work practices

-               Ensuring safe access and escape routes

-               Ensuring safe handling and use of hazardous substances and equipment

-               Provision of safe equipment including maintenance and use of appropriate guards

-               Provision of appropriate personal protective equipment.


Roles and Responsibility:


The people who have particular responsibilities for aspects of the policy and how they fulfil their role include the


-               Board of Management

-               Safety Officer - Donie Magner

-               Safety Representative – Lilyanne Moroney

-               Each member of staff must sign the communication of the Safety Health & Welfare Policy

See Appendix 6




The contents of this plan are currently implemented in the school and any updated details will be part of the daily practice from this date outward.




The Health and Safety statement will be reviewed annually, as recommended by the HSA, to incorporate any updated information from various sources and with a view to amending the outstanding items found in the school audits. A review will also be conducted when any changes have been made to work practices, personnel or where a practice is no longer valid or under the direction from the HSA inspector or whenever the Safety Officer deems necessary.


Revision Of This Safety Statement


This statement shall be regularly revised by the Board Of Management of Scoil Mhuire Ballyhooly in accordance with experience and the requirements of the Health and Safety Act and the Health and Safety Authority.


Signed on behalf of the Board of Management:



Chairman:________________________ Date:__________


Principal:________________________  Date:________


Safety Officer:____________________ Date:________  Nominee of BOM


Safety Officer:____________________ Date:________  Nominee of staff


Policy statement in accordance with the Safety, Health and Welfare at Work Act 1989


Prepared by representatives of the Board of Management, in consultation with parents and teachers in accordance with the safety, Health and Welfare Act at Work Act 1989



Appendix 1

Incident Report Sheet



About the pupil who had the accident :


Name :  ____________________________________  Class : _______________________________________


Address : _________________________________________________________________________________


Name of Teacher on Duty at the time when incident / accident occurred : ___________________________


Details of the accident :


Day _____________________   Date _______________________  Time ___________________________


Location :   Junior Yard          Senior / 1st Yard          Basketball Court          Main Yard


Injury received (give details) :












Have the parents been informed ?                  Yes          No



Signature :           ______________________________________________



Date :     _______________________________________


Accident or Incident Record Form                       Appendix 2


Injured Party Details :


Surname :        ____________________________________ First Name : _______________________


Address (Home / Company) : __________________________________________________________



D.O.B. : _________________________________ Sex : Male / Female _________________________


Status (Please tick appropriate box)




Student                       Teacher / Staff Member                      Visitor                         Contractor  


Other (Please specify) :



Date of Accident / Incident : ___________________________________________________________


Date Accident / Incident reported to school management : ___________________________________


Where appropriate, more than one box in each section may be ticked.


Type of Accident                                               Tick                                Main Agent Which Caused Accident:


Injured / damaged by a person                         ___                                  _____________________________________________

Struck by / contact with                                   ___                                 

Caught in / under                                            ___                                  _____________________________________________

Slip / trip / fall                                                 ___

Sharps                                                            ___                                  _____________________________________________

Road Traffic Accident / Crash                            ___

Exposure to substances / environments             ___                                  _____________________________________________

Manual handling                                              ___

Property damage                                             ___


Type of Injury                                                   Tick                                Part of Body Injured                                 Tick      


Fatality                                                                ___                                  Head (except eyes)                                      ___

Bruise                                                                  ___                                  Eyes                                                           ___

Concussion                                                           ___                                  Face                                                           ___

Internal Injury                                                      ___                                  Neck,  back, spine                                        ___

Abrasion, graze                                                     ___                                  Chest, Abdomen                                          ___

Fracture                                                                ___                                  Shoulder                                                     ___

Sprain                                                                  ___                                  Upper Arm                                                   ___

Torn Ligaments                                                     ___                                  Elbow                                                          ___

Burns                                                                   ___                                  Lower arm, wrist                                          ___

Scalds                                                                  ___                                  Hand                                                           ___

Frostbite                                                              ___                                  Finger (one or more)                                     ___

Injury not ascertained                                           ___                                  Hip joint, thigh, kneecap                                ___

Tauma                                                                ___                                  Knee joint                                                      ___

Occupational Disease                                        ___                                  Lower leg                                                       ___

Other (Please specify)                                        ___                                  Ankle                                                              ___

                                                                                                                Foot                                                                ___

                                                                                                                Toe (one or more)                                        ___


Type of Injury                                                   Tick                                Part of Body Injured                                 Tick      


                                                                                                              Multiple injuries                                           ___

                                                                                                              Trauma, shock                                             ___

                                                                                                              Other (Please specify)                                 ___


Consequence                                                      Result                                                Anticipated Absence


Fatal                                ___                     Sick Leave                  ___                         1-4 days                                         ___

Non Fatal                       ___                     Excused                      ___                         4-7 days                                         ___

                                                                Light Duty                  ___                         8-14 days                                       ___

                                                                Medicine                     ___                         More than 14 days                      ___

                                                                                                                                None , i.e. no anticipated

                                                                                                                                 absence on resulting from

                                                                                                                                 the accident or incident               ___


Has the accident been reported to the Health & Safety Authority ?

(See Note Below)                                                Yes    ___                       No ___               Not Applicable   ___


Have you informed your insurance company ?

                                                                               Yes    ___                       No ___               Not Applicable   ___




Give a full description of :

-               the work / activity being carried out when the accident occurred

-               the equipment in use (if any)

-               location of accident


Detail how the accident occurred :


Attach :


  1. Injured party’s report
  2. Witness list (Level of detail required will vary depending on the severity of the accident)
  3. Witness statements (level of detail required will vary depending on the severity of the accident)
  4. Sketch or photograph of the scene, equipment, etc. where appropriate.



Investigating staff member (block capital) ______________________________________________________________



Signature :  _________________________________________



Date : _____________________________________________


Note 1 :  Certain accidents must be reported to the Health and Safety Authority.  Reportable accidents are all workplace fatalities and those accidents where a person is injured in the course of their employment and cannot perform their normal work for more than 3 calendar days, not including the day of the accident.  A death, or an injury that requires treatment by a registered medical practitioner, which does not occur while a person is at work, but is related to either a work activity or their place of work is also reportable.  Accidents may be reported on the Health and Safety Authority’s Incident Report Form (IR1) or online www.hsa.ie.  Further information can be found in Part 1 of the ~Guidelines in the FAW’s on Accident Investigating and Reporting.


Note 2 :  Please ensure all information gathered is in accordance with date protection principals outline by the Data Protection Commissioner.  For further information please log onto www.dataprotection.ie.


Appendix 3

Annual School Audit


School Environment .  School Record for School Year  _


Previous year’s audit checked as part of new year to ensure all previously identified actions are completed



Identified Damage / Hazard

Location in School

Reported to

Action Taken

Action Completed

Date Completed


































































Appendix 4


Inspection Check Sheet


Classroom :

Control in place

Comment / Safety action required


Date Closed

Assessed by :

















Floor free from trip / slip hazards ?






Emergency exits / routes & passageways clear






Items stored appropriately ?






Raw materials adequately stored ?






All tools and equipment stored safely and securely ?






All waste cleared ?












Fire Safety






Fire equipment pins and seals in place ?






All fire equipment gauges reading correctly (i.e. in green) ?






Equipment mounted, serviced, accessible and undamaged ?






Emergency exits indicated, illuminated and easily opened ?






All sockets, switches, plugs and cables free from damage ?






Any sockets overloaded ?  Switch / fuse boards locked ?












Working environment and welfare






All furniture and fittings in good repair ?






All light fittings working functioning /






First aid kit accessible and appropriately stocked ?






Relevant safety signs and markings in place ?






If response is ‘no’ state what action is required and who is responsible.

Signed :







Appendix 5




The Board of Management, working with the safety committee, should establish monitoring structures and procedures to monitor the school’s safety, health and welfare performance.  This is to ensure that planned actions contained within the school’s safety, health and welfare plan have actually taken place, or where they have not, that they are scheduled to be addressed.


Monitoring can be achieved in a number of way, e.g. conducting formal inspections and checks of all school areas at predefined time to establish any faults or defects, inspections and checks of equipment, extraction units, fire installations, etc. and reviewing of accidents, near misses and dangerous occurrences to monitor corrective actions taken.


Inspection Template


Item Inspected



Comment / safety action required


Date closed

































































     Signed :     ______________________________                        Date : _____________________


Appendix 6




Safety Statement Record of Receipt



The Board of Management is obliged, under the Safety, Health and Welfare at Work Act2005 to provide a safe and healthy school environment for staff, students and visitors to the school.  In this regard, the Board of Management in co-operation with the school community has drawn up a safety statement, which is a written statement specifying how safety, health and welfare is managed in this school.  The safety statement will be reviewed and updated annually or more frequently if necessary.


Staff are reminder of the responsibilities of each employee under the Safety, Health and Welfare Act 2005 which include :


-           complying with safety, health and welfare legislation in the 2005 Act and other relevant legislation

-           taking reasonable care to protect his or her own safety, health and welfare and that of any other person who may be affected by his or her acts or omissions at work

-           co-operating with his or her employer or any other person as necessary to assist that person in complying with safety, health and welfare legislation as appropriate

-           taking account of the training and instructions provided by the Board of Management

-           correctly using any article or substance and protective clothing and equipment provided for use at work or for his / her protection

-           reporting a breach of safety, health and welfare legislation or any defect in the place of work, the systems of work or in any article or substance likely to endanger him or her or another person, which comes to his / her attention



Each staff member is requested to sign the form below and return it to_____________________


by __________________________________________________________________________



I have read and understood the safety statement for Scoil Mhuire, Ballyhooly, Dated _________



Signed by ( staff member’s name in BLOCK CAPITALS) :______________________________


Signature :____________________________________________________________________


Date : ________________________________________________________________________


Ballyhooly | Co. Cork | 025 39428 | ballyhoolyns@gmail.com

Copyright © 2017. All Rights Reserved.