BALLYHOOLY N.S. ENROLMENT / ADMISSIONS POLICY (REVIEW)
This enrolment policy has been set out in accordance with the provisions of the Education Act (1998). It is a revision of the existing policy which was revised by the then Board of Management in 2011.
The Board of Management trusts that by doing so, parents will be assisted in relation to enrolment matters. The Chairperson of the Board of Management, Majella Roche, Ballyhooly, and the principal teacher, Deirdre O’Brien will be happy to clarify any further matters arising from the policy.
Our school strives to provide a well structured, caring, happy and secure environment for the intellectual, spiritual, physical, moral and cultural needs of the pupils. Ballyhooly NS will endeavour to enhance the self esteem of everyone in the school community, to instil in the pupils respect for people and property and to encourage in them the ideal of being responsible. This can only be achieved when there is a high level of respect and co-
Name and address of school : Scoil Mhuire, Ballyhooly, Co. Cork.
Phone 025 39428.
Website : www.scoilmhuireballyhooly.scoilnet.ie
Ballyhooly N.S. is a Catholic school, under the Patronage of the Bishop of Cloyne with enrolment of classes from Junior Infants to Sixth Class.
The school has five class teachers, including the principal, a Learning Support Teacher and a Resource Teacher.
Mixed classes from Junior Infants to Sixth Class are taught.
The school depends on the grants and teacher resources provided by the Department of Education and Science and it operates within the regulations laid down from time to time, by the Department. School policy has regard to the resources and funding available.
The school follows the curricular programmes prescribed by the Department of Education and Science, which may be amended from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).
Within the context and parameters of Department regulations and programmes, the rights of the patron as set out in the Education Act (1998), and the funding and resources available, the school supports the principles of :
1. Inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational needs.
2. Equality of access and participation in school.
3. Parental choice in relation to enrolment.
4. Respect for diversity of values, beliefs, traditions, languages and ways of life in society.
Times of opening and closing
The school is in operation for 183 days each year. Children begin school at 9.20 a.m., Infant Classes finish at 2 p.m. and all other classes finish at 3 p.m. Lunch break is from 12.30 p.m. to 1.00 p.m.
The Board of Management cannot accept any responsibility for any pupils arriving before the official opening time, or remaining on the school grounds after the -
* A school information booklet is available from the school office.
* Parents who wish to enrol pupils in Junior Infants must contact the school office where the child’s and parents’ details will be documented.
* Enrolment application forms are distributed in January / February and parents / guardians are asked to have these forms returned as soon as possible. It is essential to complete the application form in its entirety as in the event of illness or other emergency all contact numbers are important.
This gives the BOM an indication of numbers seeking enrolment and allows the board time to make necessary arrangements for resources, accommodation, etc. Each form is dated and numbered as it is received.
Parents are also requested to present a Birth and Baptismal Certificate.
PPS Number is also requested as per Departmental guidelines.
Parents of children requesting school transport should inform the school at time of enrolment.
* The BOM may decide to have an earlier enrolment date if they are concerned that the number of children enrolling may be in excess of the number of places available in the school for the following September.
* Parents of new Junior Infants and other new pupils are invited to an information night in June where they will receive an information pack.
* New Junior Infants spend one informal period in school at the end of May / June to become familiar with their new environment. Parents are informed by letter from the class teacher prior to this event
Provision of Key Information to Parents
Certain information will be required when children are being enrolled. A specific enrolment application form will be provided for this. Such information may include :
1. Pupil’s name, age, address and PPS number;
2. Names and addresses of pupil’s parents / guardians;
3. Contact phone numbers;
4. Contact phone numbers in case of emergency;
5. Details of any medical condition which the school should be aware of;
7. Previous schools attended, if any, and reasons for transfer if applicable;
8. Any other relevant information (including such further information as any be prescribed under the Education Welfare Act (2000).
9. All application forms should be accompanied by a copy of a Birth Certificate and in case of Catholic children, a Baptismal Certificate is also required.
Decisions in relation to applications for enrolment are made by the Board of Management in accordance with school policy. The Board will notify parents of their decision within 21 days of receiving such information (to come in to being as per Education Act (2000). As a general principle and in so far as practicable having regard to the schools enrolment policy, children will be enrolled on application, provided that there is space available.
While recognising the rights of parents to enrol their child in the school of their choice, the Board of Management of Ballyhooly NS respects the rights of the existing school community and in particular, the children already enrolled. This requires balance judgements, which are guided by the principles of natural justice and acting in the best interests of all children.
The Board of Management will always have regard for the Department of Education and Skills guidelines in relation to class size, staffing provision, accommodation available and the health and welfare of the children.
If any child who has been withdrawn from the school during the year in protest, the parent / parents of that child must apply to The Board of Management for re-
Criteria for Selection
In the event of the number of children seeking enrolment exceeding the number of places available the following criteria will be used to prioritise children for enrolment :
* Brothers, sisters and step siblings of children already enrolled
* Children living within the parish
* Children of current school staff including ancillary staff
* Children whose home address is close to the school if the child is normally resident outside the parish
Children who have reached their fourth birthday before September 1st will be admitted to the school on the first school day in September. Scoil Mhuire is bound by the Rules for National Schools which states that a child may not be allowed to attend or be enrolled in a National School before the fourth anniversary of his birth Rule 64.1.
Junior Infant pupils are encouraged to attend school from the 1st of September of the new school year. Admission to the Junior Infant class takes place once a year – the month of September except when a child is transferring from another school.
Pupils may transfer to the school at any time, subject to school policy, available space and in some cases, the approval of the Department of Education and Science. It is a requirement of the Board of Management that information concerning attendance and the child’s educational progress be communicated between schools as per Education Welfare Act (2000).
When the application is made the Principal shall ascertain from the parent whether the pupil was previously enrolled in another National School, and if so, should request the parent to obtain a certificate to that effect from the Principal of the school which the pupil previously attended. An enrolment form is completed etc. and procedures outline above are then followed. Information concerning the pupil’s attendance and the child’s educational progress should be communicated between the schools.
Code of Discipline
All new pupils must accept and comply with the school Code of Behaviour and Discipline.
Enrolment of Children with Special Needs
Parents of children with special needs must meet with the school principal to discuss requirements and the suitability of the school for the child and the its capacity to meet the child’s needs.
The Board of Management will request a copy of the child’s medical and / or psychological report or where such a report is not available, will request that the child be assessed immediately. The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to his / her disability or special needs and to profile the support services required.
Where the Board of Management deems additional resources are required, it will immediately require the Department of Education and Skills to provide the resources required to meet the needs of the child as outline in the psychological or medical report.
These resources may include for example, access to or the provision of any or a combination of the following :
1. resource teacher for special needs,
2. special needs assistant,
3. specialised equipment or furniture,
4. transport services or other.
5. installation of a ramp / toilet
Where necessary, a full case conference involving all parties will be held, which may include parents, principal, class teacher, special education teacher, resource teacher for special needs, Special Education Needs Organiser (SENO) or psychologist, as appropriate.
The Board of Management reserves the right to refuse enrolment in exceptional circumstances, e.g. the pupil has special needs such that, even with additional resources available from the Department of Education, the school cannot meet such needs and / or provide the pupil with an appropriate education, and where in the opinion of the Board of Management, the pupil poses an unacceptable risk to other pupils, school
staff and / or school property.
Parents are asked to inform the school in writing if their child suffers from any long term or short term illness and if their child is on medication. Please see the Administration of Medication Policy.
Children of Other Faiths or No Faith
Bearing in mind the Catholic ethos of the school, every effort will be made to ensure the school is as inclusive as possible. While Catholic education and the ethos of the school permeates the day, children of other faiths or none, where request is made in writing, will be excused from attendance at formal religious instruction classes and specifically Catholic liturgies. As far as possible, in consultation with and with the full co-
It will not be possible however to provide religious instruction in other faiths. Following consultation between parents and teachers, the vast majority of pupils remain in their own classrooms. Children who do not actively partake in the religion class will be accommodated within the class.
In line with Section 29 of the Education Act 1998, parents who are dissatisfied with an enrolment decision, may appeal to the Board of Management. This appeal must be addressed, in writing, to the Chairperson of the Board, stating the grounds for the appeal, and lodged within ten days of receiving the refusal. Parents, if unhappy with the result of this appeal, may appeal to the Department of Education & Skills under Section 29 of the Education Act on the official form provided by the Department. An appeal form will be issued by the school to the parents/guardians. This appeal must be lodged within 42 days of receipt of the refusal from the school to enrol.
This policy will be reviewed by the Board of Management in 2017 or earlier if legislation requires changes. Submissions / suggestions are welcome for consideration by the Board, from all interested parties.
Time & Implementation
This policy will be implemented once passed by the Board of Management at the meeting in January 2015. It will be available to be read by all interested parties in the Plean Scoile folder in the office.
Signed ______________________________ Date : ___________________